Accounts Receivable and Payable Clerk in West Chester, Pennsylvania at Portescap

Date Posted: 4/6/2021

Job Snapshot

Job Description

The Accounts Receivable and Payable Clerk will be responsible for activities directly related to both Receivables (AR) and Payables (AP) to support the Finance Team. To support AR, the Clerk will communicate with customers to ensure timely payment of invoices. They will also be responsible for credits, short payments, manual invoices and communicating effectively with the commercial team. They will partner with our team in India to coordinate payments received, payment allocation, deductions from remittance, and credits for Portescap India Customers. To support AP, the Clerk will be responsible for entering vendor invoices and be involved in resolving differences found in vendor statements.  This position is located in West Chester, PA.

Essential Duties and Responsibilities

Along with those identified below, other duties may be assigned. 

Accounts Receivable

  • Conducts account analysis including reviewing sub-ledger to identify past due invoices and takes action accordingly
  • Proactively ensures invoices are received, acknowledged, and in payment plans
  • Follows the collections process
  • Gathers payment backup details from banks and/or customers
  • Investigates and confirms validity of account discrepancies by obtaining and investigating information from sales, customer service departments, quality, accounting, and from customers
  • Utilizes ERP System (Oracle) to create and/or reprint invoices and credit memos
  • Assists in credit application process and in determining credit worthiness
  • Adheres to and enforces cash in advance, credit hold, and other penalty processes

 Accounts Payable

  • Enters daily vendor invoices
  • Reconciles vendor statements in local ERP system
  • Enters PCARD invoices and conducts monthly reconciliations
  • Processes and enters personnel expense reports
  • Works with purchasing to resolve pricing and unreceived invoices
  • Answers vendor requests on expected payment dates
  • Performs filing functions as needed

Job Requirements

Critical Competencies

  • Ability to work independently to solve problems and understand when to escalate concerns
  • Ability to take initiative, prioritize, and manage multiple tasks to completion
  • Motivated to proactively identify and implement process improvements
  • Ability to partner with a global team to obtain needed results
  • Strong interpersonal and verbal/written communication skills
  • Able to maintain confidentiality
  • Attention to detail and strong organizational skills

Education and Experience Requirements

  • Associates degree in Accounting, Finance, Business or equivalent experience preferred
  • Financial analysis skills including an understanding of general ledger reporting
  • Proficient in working with Excel, Outlook and other Microsoft Office tools
  • Experience utilizing an ERP System (Oracle) a plus

 

EEO Statement: The company in which you have expressed employment interest is a subsidiary or affiliate of Altra Industrial Motion Corp. The subsidiary or affiliate is referred to as an ""Altra Company."" Altra Industrial Motion Corp. and all Altra Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. The ""EEO is the Law"" poster is available at: 

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

Individuals who need a reasonable accommodation because of a disability for any part of the employment process will have the opportunity to request accommodation during the application process.

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