Front Desk & Admin Exe in Pune at Stromag

Date Posted: 11/20/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Pune
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    11/20/2019

Job Description

SUMMARY:       

Directs and coordinates the reception area and front office activities, such as telephone responsibilities, greeting guests, office lunches and meetings, and administrative duties.

 

ESSENTIAL DUTIES and RESPONSIBILITIES:           

Duties include but are not limited to: 

  • Manage telephones including directing incoming calls and updating the phone lists.
  • Greet, sign in, and ensure guests understands safety protocol.
  • Provide information by answering questions and requests.
  • Assist with scheduling of meeting rooms.
  • Coordinate onsite events; includes booking travel, hotels, meals, etc.
  • Send out company communication via email and posting board.
  • Complete First article inspection letters.
  • Ensures proper operation of office copies and other office equipment by completing preventive maintenance: calling for repairs; maintaining equipment inventories, evaluation new equipment and techniques.
  • Manage mail flow including checking outgoing mail to ensure all items are sealed and adding postage if necessary, sorting and distributing incoming mail, maintaining postage meter supplies, and replenishing postage funds when needed.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies. 
  • Purchase & Stock maintenance for Stationery/Panty/Housekeeping material.
  • Contact person for service providers A/C, Landline , Leaseline & IT.
  • Medical kit upkeep.
  • Visiting cards.
  • Landline billing /issues/shifting.
  • Medical kit upkeep.
  • Mobile phone / Dongals
  • Coffee vending machine- upkeep & stock
  • Gardening upkeep.
  • Domestic travel bookings (Air/Rail & Road)
  • Internal travel bookings.
  • Domestic (train bookings)
  • Matrix cards
  • Invitation letter
  • Hotel bookings for guest & staff
  • Guest –( Travel -Domestic/Rail/Road).
  • Review resumes and disposition candidates through Applicant Tracking System.
  • Backup to payroll process.
  • Run standard and ad hoc reports as needed; includes Associate Master report, fire drill list, etc.
  • Assist with letters as needed.

 

 

The company in which you have expressed employment interest is a subsidiary or affiliate of Altra Industrial Motion Corp. The subsidiary or affiliate is referred to as an ""Altra Company."" Altra Industrial Motion Corp. and all Altra Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. The ""EEO is the Law"" poster is available at: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. Individuals who need a reasonable accommodation because of a disability for any part of the employment process will have the opportunity to request accommodation during the application process.

Job Requirements

QUALIFICATIONS and COMPETENCIES: 

  • Strong multitasking and communication skills.
  • Ability to work as a team and communicate effectively with others.
  • Ability to maintain a high level of confidentiality;
  • Ability to organize and prioritize work.
  • Experience working with standard office programs and data bases.
  • Application of ABS / Lean principles in performing tasks.

 

KEY PERFORMANCE METRICS:

  • Safety
  • Quality
  • Response Time

 

EDUCATION and EXPERIENCE CREDENTIALS:  

    • High School Diploma or equivalent, preferred.
  • 1-3 years’ experience in administration
  • Fluent with Microsoft Office (Word, Excel, Powerpoint)

 

 

 

 

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